4th Feb 2014
Dear Friends and Members,
In pursuance of the decisions taken in a formal Meeting of various Unit Associations of Ex-Employees of SAIL held at Rourkela on Jan 11-12, 2014 (May pl. refer to item 6 of the attached file) a Meeting of the representatives of the Associations of Ex-Employees of all SAIL Units has been fixed for March 1-2, 2014 (Sat-Sun) at Rourkela. Please book your journey tickets to and fro Rourkela to participate in the meeting. Let us meet at Rourkela and act fast and act in +ve direction for the welfare of the Ex-Employees.
Following the decisions of the meeting referred to above a meeting was held at Rourkela on Jan 31 (informal with Sri Suresh Gupta founder Chairman, SEFI and Sri Mohit Dash, a long time SEFI veteran) - Feb 01 (formal) 2014 which was attended by me alongwith other members of Rourkela Retired Employees Association.
In addition the meeting discussed the various pros and cons of the draft Bye-Laws and Constitution for the Apex Body/ Federation to be formed and decided to forward it to all the members for suggestion for necessary improvement and changes so that the Bye-Laws is approved in the March 01-02 meeting at Rourkela and the Apex Body is given a final shape (We have already delayed it).
NOTES:
- Draft Constitution and Bye-Laws is given below. Pl. also look into your e-mail Inbox.
- An agenda with other details will be sent within this week.
- Please get in touch with Sri Abhay Das, President, Rourkela Retired Employees Association. His e-mail id is abhaykumardas@gmail.com and Cell: 09437221963 for stay arrangement etc. required by you on arrival in Rourkela.
- Rourkela is located on Howrah-Mumbai Main line and is fairly well connected with other parts of India through direct fast trains. Hence booking of tickets should not be a problem if you initiate now.
- For clarification or in case of difficulty please contact me.
--
डा वी एन शर्मा / Dr.V.N.Sharma
Cell No.9431102680,
DRAFT
SAIL EX-EMPLOYEES’ FEDERATION OF INDIA
RESOLUTION
A General Body Meeting of SAIL
Ex-Employees Federation of India held under the Chairmanship
of ……………………… dated ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.
1) It was unanimously resolved that the Society
“SAIL Ex-Employees Federation of India” should be registered under the Societies Registration Act XXI,
1860.
2) It was also resolved unanimously that the
General Secretary of SAIL Ex-Employees Federation of India is authorized to get the Federation
registered under the aforesaid Act.
Certified that this is the true and correct copy of the
Resolution
(………………………………)
(-------------------------)
Chairman
General Secretary
SAIL EX-EMPLOYEES’ FEDERATION
OF INDIA
Memorandum of Association and Constitution and Rules
Memorandum of Association
1.
Name of
the Society: SAIL
EX-EMPLOYEES’ FEDERATION OF INDIA in short “SEEFI”. The Society shall hereafter be
referred to as “the Federation”. It shall be a non-profit organization.
2.
Registered
office of the Federation: ……………………………………………………………………………………...The
working office of the Federation shall be ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
3.
The Federation
shall cover the whole of India.
4.
Aims
and Objects and day-to-day activity of the Federation shall be woven
around
i)
To
promote and extend Human and Financial Assistance to its members.
ii)
To
work for and promote welfare of its members through the Unit Associations and
Steel Authority of India Ltd. And their various offices, plants and units.
iii)
To
establish and maintain mutual relationship of understanding and trust with
Steel Authority of India Limited and other appropriate authorities. like SAIL
Plants/ Units, Government of India, Government of the States and the Union
Territories and other Public sector undertakings, if and when necessary, on the
issues like
a)
the
need for extending welfare programmes and policies to the members with respect
to financial relief and improved medical assistance
b)
the
extension and implementation of all schemes and policies related to Senior
Citizens.
iv)
To
co-ordinate with SAIL and its Plants/ Units and the Unit Associations on the
issues like
a)
utilization
of professional information and knowledge of the Members for advancement of the
Steel Industry,
b)
gainful
utilization of the Members in advisory role in peripheral development and CSR
programmes of SAIL and their Units,
c)
engaging
the members of the concerned Units productively for the benefit of the
Plant/Unit and the Society.
d)
to
consider the Members part of the SAIL Family.
v)
To
function as an Apex Body and render full assistance to constituent Associations
as and when necessary.
5. The management of the affairs of the Federation
and its properties shall be entrusted to a Governing Board, which shall
function in accordance with provisions contained in the constitution and rules
adopted by the general Council including amendment from time to time.
6. The names, addresses and description of the
members of the Governing Board, on which the administration of affairs of the Federation
has been entrusted according to its rules, are given below.
S.No
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Name
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Father’s/
Husband’s name
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Address
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Occupation
|
Position
in SEEFI
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1
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2
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3
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4
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5
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6
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7
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8
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7. We the undersigned, whose
names and addresses are given below, are desirous of being formed into an
association in pursuance of this memorandum of association under the Societies
Registration Act no. XXI of 1860.
S.No
|
Name
|
Father’s/ Husband’s name
|
Address
|
Occupation
|
Signature
|
1
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2
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3
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4
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5
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6
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7
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8.
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9.
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10.
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11.
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12.
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13.
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14.
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15.
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16
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Chairman
General
Secretary
Attested Signatures of all ….. persons listed above
DRAFT
Constitution and Rules
of
SAIL EX-EMPLOYEES’ FEDERATION
OF INDIA
ARTICLE– I
DEFINITION
a)
‘Unit
Association’ means a registered Association of a minimum of 50 Ex-Employees of
SAIL located in the Plants/ Units affiliated to the Federation.
b)
‘Member’
means bonafide member of a constituent unit.
c)
‘Council’
means the Apex Council constituted under Article VII hereunder.
d)
‘Council
member’ means a member nominated to the council by a Unit Association under
Article-VII herein under.
e)
‘SAIL’
means Corporate Office of SAIL
f)
‘SAIL
Plants/ Units’ mean the Plants, Units and offices of SAIL
g)
‘Financial
year’ means period from 1st April to 31 March
h)
‘Term
of the Council’ means period of two years from 1st July to 30th
June or till the next Council is elected.
i)
‘Auditor’
means an Auditor appointed by the Council
ARTICLE-II AFFILIATION
The Registered Associations of Ex-Employees
of SAIL Plants / Units shall be eligible for affiliation to the Federation.
Such affiliation shall be granted at the discretion of the Council.
ARTICLE –III MEMBERSHIP
Every bona fide member of each of the Unit
Associations shall automatically become member of the Federation, and shall
continue to be so, as long as he/ she continues to remain a member of any of
the Unit Association.
ARTICLE –IV SUBSCRIPTION
a)
Every
Unit Association shall pay an Affiliation Fee of Rupees Five thousand alongwith
the Application for affiliation to the Federation in one instalment.
b)
Every affiliated
Unit Association shall pay an Annual Subscription of Rupees Twenty Five
thousand only to the Federation in one instalment by 30th April each
year.
c)
Besides
Annual Subscription, each Unit shall pay such additional Subscription / Contribution
as may be required by the Federation. Such additional Subscription /
Contribution shall not exceed Rupee Fifty (Re.50/-) only per member per annum.
d)
Failure
to pay annual additional subscription as per Clause (b) and / or (c) above by a
Unit will render the Unit liable to such action, including withdrawal of
affiliation, as may be deemed fit by the Federation.
ARTICLE-V- FUNDS
a)
The
fund of the Federation will be raised through one or more of the following.
i)
Subscription
from Units as in Article- IV b) above
ii)
Additional
subscription / contribution form Unit Associations as in Article- IV c) above.
iii)
Any
other source as may be approved by the Council, including donation from Unit(s)
/ members, grant from Government, Public Sector Plants/organizations.
iv)
A
share in income from entrepreneurial activities of the Federation / Unit
Associations or of an individual member or a group of members in cases where
the Federation / Unit Associations has been the initiating and catalyzing
factor
b)
The
funds raised shall be deposited with scheduled Bank (s) and be available for
ready withdrawal to the extent necessary.
c)
The
Federation may invest surplus fund in interest bearing term-deposit with
Scheduled Bank(s) and or Government Securities.
d)
The
bank account as well as investment shall be operated under the joint Signature
of any two of the five office bearers as specified hereunder.
i)
Chairman.
ii)
Vice-Chairman
(nominated by the Council for this purpose)
iii)
General
Secretary
iv)
Treasurer
v)
Joint
Secretary
e)
Each
payment shall be made as per sanction of the General Secretary for cause of the
Federation and or/ Unit(s) and /or its member (s), subject to the guidance of
the Council.
ARTICLE –VI-ACCOUNTS AND
AUDIT
a)
Cash
Book, receipt of expenses/ vouchers shall be maintained by the Treasurer with a
view to facilitate audit of the accounts of the Federation by a qualified
Auditor.
b)
The
Auditor will be appointed by the Council and will normally hold office for a
year.
c)
An
Income and Expenditure sheet with sufficient details shall be presented in each
Council Meeting by the Treasurer.
d)
An
Audited Account of Income and Expenditure shall be presented in the Annual Council
Meeting to be held in April each year by the Treasurer.
ARTICLE
VII- APEX COUNCIL, OFFICE BEARES AND ELECTION
a) Apex
Council
i)
The
Council shall be constituted by Council Members nominated by the Unit
Associations for this purpose. Each Unit shall nominate three members to the
Council from amongst the members of their Executive Committee / Governing Body
within 31st May of each year, ensuring representation of at least
one member from Executive category and another from non-Executive category.
ii)
The Council
shall be the Governing Body of the Federation and shall exercise all such
powers and shall do all such acts as may be necessary for the furtherance of
the objects of the Federation.
iii)
The
immediate past General Secretary of the Federation shall be an ex-officio
member of the Council for the next term, if not already nomited as a Council
member, and if he does not cease to be member of any of the Unit Associations.
iv)
The
term of each Council Member shall be two years from the date of election.
v)
A Unit
may replace a Council Member, earlier nominated by it, by another nominated
member, and this latter Council Member also shall have to be from amongst the
members of the Executive / Committee / Governing Body of the Concerned Unit
ensuring the conditions laid down in sub-para a) i) above.
vi) The term of a Council Member, who has
replaced another Council Member before expiry of the term of first mentioned
Council Member as per Clause (i) above, shall be the Member only for the
remaining period of the Council’s tenure.
b)
Office Bearers :
i)
Chairman-1
ii)
Vice-Chairmen-3
iii)
General
secretary-1
iv)
Deputy
General Secretary-3
v)
Treasurer-1
vi)
Jt
Treasurer-1
c) Election
:
i)
The
office bearers shall be elected by 30th June in every alternate year
by and amongst the Council Members by simple majority vote and shall normally
hold office for the term. The Ex-officio Council Member shall not hold any post
of Office bearers.
ii)
The
Chairman and the General Secretary of the Federation shall not hold any office after
completing two consecutive terms.
iii)
The Unit
Associations attending less than 75% of the Council meetings in a term shall be
debarred from participating in the election of the Office bearers for the next
term.
ARTICLE –VIII -REMOVAL/RESIGNATION
OF OFFICE-BEARERS.
a)
Any or
more of the Office Bearers can be removed from the office held by him / them by
adoption of a resolution to this effect by simple majority vote, provided at
last one month’s notice to this effect has been given to all the Council Members.
The notice for the purpose shall be deemed sufficient and proper if sent to all
the Council Members present in the country at that time by Registered post/
Speedpost.
b)
Any of
the Office Bearers can resign from the post by giving similar notice as above,
to all members. The notice in such a case shall have to be approved by the Executive Committee / Governing Body of the concerned unit and countersigned by the
General Secretary / Secretary of the unit. Such resignation shall become
effective upon acceptance by the Council.
c)
Any vacancy
in the post of any office bearer shall be filled up from amongst the Council
Member in terms of Article VII, Clause (c).
ARTICLE – IX-DUTIES OF
OFFICE BEARERS
a)
The
Chairman or in his absence one of the Vice-Chairmen shall preside over the
Council meetings.
b)
The
General Secretary shall be the Executive in charge responsible for implementation
of all the decisions of the Council. He shall convene the council meeting and
shall be responsible for maintaining the assets and records of the Federation
including minutes of the meetings. He shall act under the General guidance of
the council for the cause of the Federation and its Units / members. In absence
of the Council the General Secretary will act in consultation with the Chairman
c)
He
shall promptly post the copies of minutes of the Council meeting to the General
Secretary / Secretary of the Units. He shall forward all the documents
concerning financial transaction to the Treasurer. He shall be assisted by Dy.
General Secretaries.
d)
The
Treasurer shall be the custodian of the funds of the federation and its
accounts and book and record keeping related to Finance.
ARTICLE –X - MEETINGS AND QUORUM
a)
The
council shall meet at least once in every six months.
b)
Quorum
for Council in meetings shall be half the units affiliated and 1/3 (one third) of
the strength of the members.
c)
For a
council meeting minimum fifteen days notice shall be given to each Council
member except in case of Emergency / Extra ordinary meetings.
d)
The notice
of council meeting shall specify date, time, place of meeting and the agenda.
e)
Copies
of the notices of the Council meeting shall be endorsed to the General
Secretary/ secretary of the concerned Unit.
f)
A substitute
member can attend the meeting in place of a regular member of his/ her Unit and
shall have all the rights and responsibilities of the regular Member provided
the substituting member has formal authorization from his Unit President/
General Secretary.
g)
A Unit
may also send at any Council meeting not more than two of its Executive
Committee / Governing Body members to be observes, with advance notice to the
General Secretary of the Federation, Such notices shall contain name of each
observer and the post he holds in the Unit. With permission of the Chairman at
the Council meeting the observers may participate in the deliberations but they
shall not have any right to vote.
h)
An
Emergency Meeting of the Council may be convened by the General Secretary of
the Federation, on written request / application from a minimum of 4 Unit (s)
or 25% of the Units whichever is less, on a fixed agenda within one month of
the receipt of such request / application, if no Council meeting is otherwise
held within that period.
ARTICLE XI - POWERS OF THE
COUNCIL
a)
The
Council shall be the Governing Body of the Federation and shall exercise all
such powers and shall do all such acts as may be necessary for furtherance of
the Aims and Objects of the Federation as defined in Article-II.
b)
The
Council shall have the powers to appoint Sub-committee / Committee for such
purpose as may be felt necessary. Such Committee may include person (s) other
than the Council Members.
c)
The
decision(s) of the Federation will be communicated to the Unit Association for
further action.
d)
The Federation
shall normally decide all the issues by consensus. In the event of difference
of opinion, if any, the issue will be decided by simple majority vote of the
Council Members. The Ex-officio member will have no right to vote. The Chairman
will exercise right of vote in the event of a tie.
e)
Each
Unit shall keep the Council informed of all the developments/ action at
individual unit level.
ARTICLE –XII-AMENDMENT
The Constitution may be amended by the Council
in a meeting to be held specifically for this purpose. Notice and quorum
requirement for such meetings will be as detailed in Article X. Any amendment
to the Constitution will require minimum of 2/3rd (Two Third)
majority of the Council members present.
ARTICLE –XIII-LIQUIDATION
In case at least two third of the Units
resolve through their respective General Body Meetings, duly notified and held
seeking dissolution of the Federation, the Federation will stand liquidated. In
the event of the liquidation, the assets and liabilities in the name of the Federation
shall stand equitably distributed amongst the Unit Associations.
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